Privacy Policy
C Squared Systems, LLC – Custom Odoo Application
Effective Date: February 10, 2026
Last Updated: February 10, 2026
1. Introduction
C Squared Systems, LLC ("C Squared," "we," "us," or "our") is committed to protecting the privacy and security of information processed through our custom-built Odoo application (the "Application"). This Privacy Policy explains how information is collected, used, stored, and protected when authorized users access and use the Application.
This Application is intended for internal business use and authorized users only, including employees, contractors, and approved partners of C Squared Systems.
2. Information We Collect
The Application may collect and process the following categories of information, depending on enabled modules and user role:
Account and Authentication Information: Name, company email address, user ID, role, and authentication logs.
Business and Operational Data: Projects, tickets, tasks, customer and vendor records, financial and operational data, internal notes, comments, and attachments.
Technical and Usage Information: Device type, operating system, application usage logs, IP address, and approximate location for security purposes.
Media and Files: Uploaded documents or images when required for business workflows.
Offline Data: Data temporarily stored on a device for offline use and synchronized once connectivity is restored.
3. How We Use Information
Information collected through the Application is used strictly for legitimate business purposes, including operating and maintaining workflows, authenticating users, enforcing role-based access, reporting, security, and compliance.
C Squared Systems does not sell personal data and does not use Application data for advertising or marketing purposes.
4. Data Sharing and Disclosure
Information is shared only with authorized internal personnel, approved service providers required to operate the Application, or when required by law.
All service providers are required to adhere to confidentiality and security obligations.
5. Data Storage and Security
C Squared Systems implements administrative, technical, and physical safeguards including role-based access control, encryption, secure development practices, monitoring, and incident response.
6. Data Retention
Information is retained only as long as necessary to meet business, legal, and compliance requirements.
7. User Rights and Choices
Authorized users may request access, correction, or deletion of information where appropriate and permitted by law.
8. Application Permissions
The Application may request access to network connectivity, local storage, camera or media files, and background processing solely to support Application functionality.
9. International Use
The Application is operated and managed by C Squared Systems in the United States. Data may be processed in the U.S. or other approved locations.
10. Changes to This Privacy Policy
This Privacy Policy may be updated periodically. Updates will be posted with a revised effective date.
11. Contact Information
C Squared Systems, LLC
65 Dartmouth Drive, Auburn, NH 03032
Email: [email protected]
Website: https://www.csquaredsystems.com
